It is used to inform the employer of the days the employee wants to take so that necessary arrangements can be made for the replacement. With my first child, my water broke early and I didnât have a hospital bag packed in advance. But in particular, make it clear the job is fixed term for the duration of your employee’s maternity leave. To make their livesâas well as those of the people covering for youâeven easier, list out a few options. (Why, yes, I did end up borrowing generously from the sweats heâd packed for himself!). Save time on your payroll reporting with our easy-to-use online tool. The office will miss you for the time being but compensate us with the presence of a beautiful angel. Tel: 0800 783 2806. For general inquiries about [department/role], please email [contact email]. The prospect of being without a key team member for up to 52 weeks, The cost of recruiting and paying a replacement, while also paying statutory maternity pay (SMP). The message creates a personal boundary that alerts the sender that you will be unavailable during your leave … If you need immediate assistance or are submitting [part of an ongoing project], please contact [contact name name] at [contact email]. Subject: [Maternity leave of (employee name)] We are contented to announce that [employee name] is going on her maternity leave from [date]. Inform Clients of Maternity Leave. … (Just donât forget to ask these people in advance if you could list their contact information.). After all, they do have maternity…, Statutory Maternity Pay (SMP) is what you need to pay your staff while they're on maternity leave. Pregnancy one: I typed out a frantic âIâm headed to the hospital and wonât be checking emailsâ note to my supervisorâand had to log on within days of giving birth to write something actually useful. If you need immediate assistance or are submitting [part of an ongoing project], please contact [contact name name] at [contact email]. A pregnant employee can raise various issues and challenges for your organisation, including: Start planning as soon as the employee tells you they’re pregnant, so you’re less likely to be caught without cover or to fall foul of the law. Ideally then, you’ll want to manage replacements in a way that helps new mothers make a smooth return. Sara Williams] will be taking her maternity leave effective July 10, 1998. Think: âFor assistance with [specific project], contact Steve at [email]. Hereâs how to craft one thatâll work for everyone: The best maternity leave messages include the following: your return date, at least one point of contact, and an indication of how available you plan to be. Feel free to copy and paste directly (filling in the blanks, of course). I know youâre thinking this will be a bit of reach, but my out of office messages followed the same pattern. An employee writes a maternity leave letter to officially notify the relevant authority in the company that they wish to take a leave. This site uses cookies. When one of your employees goes on maternity leave, their statutory employment rights stay protected — including their right to return to their job after a justified leave of absence. Download Goodbye Letter (DOC format) My safe download promise. Some women, either to stay somewhat in the loop, or if thereâs one project or client they want to remain connected to, mention that theyâll be available in limited capacity. Vacancy Announcement The United Nations High Commissioner for Refugees (UNHCR) National Office in Austria is seeking a Communication / Public Information Assistant (G-4) (Maternity leave replacement… Photo: Thinkstock Women at CNN are up in arms over the network’s Jan. 9 announcement that “New Day” co-anchor Kate Bolduan was replaced by her maternity leave fill-in … Although your pregnancy may be coming to an end and it's all you can think about your clients may … She would be re-joining us in the month of [month name]. But so long as you know the ‘dos’ and ‘don’ts’ of replacing employees on maternity leave, you can meet everyone’s needs. In addition to finding a maternity leave replacement, many organizations ask other employees to take on additional responsibilities. Only you know what makes sense for your role at your company. Managing the employee’s rights before and after leave. … Remember, youâre allowed to set the boundaries here, so donât be scared to be honest. Iâll be checking my email [once a week/a few times a month/sporadically]. Now, with those three points in mind, here are three templates. … If you need any … Sara McCord is a freelance writer and editor, who most frequently covers the career beat. The result: My well-intentioned husband packed me three pairs of too small leggings and one tank top. KIT days don’t affect maternity leave or pay rights. Dynamic Yield is on the lookout for a “dynamic” Talent Acquisition Specialist for Maternity leave replacement – someone to sniff out the best candidates for hire, ensuring Dynamic Yield hires the … If this is the case, all key decision makers need to carefully plan which tasks … For general inquiries about [department/role], please email [contact name]. … It may seem silly to write this before you actually go on maternity leave, but when the time comes, the last thing you want to focus on is spell-checking an out-of-office message. In the meantime, please enjoy these adorable photos of my baby [@InstagramHandle]. If it’s not possible for the employee to return to the same job, they must be offered a similar job — i.e. If this isn't time sensitive, feel free to resend this email in [month] once I'm regularly checking emails again. I might be biased, but I think theyâre the best thing on the internet right now. Sample Employee Maternity Leave Announcement Email to Staff When a woman employee goes on maternity leave, either she herself or her boss should inform all other colleagues about this. Itâll save you (and your co-workers) lots of stress if this is ready to go the second youâre ready to leave. Creating the right out-of-office reply is important, especially when out on maternity leave. Registered in England and Wales No: 9283467. The same goes for employees on ordinary adoption leave, ordinary paternity leave, additional paternity leave, or not-more-than four weeks of parental leave. Because babies can arrive much earlier than expected, it’s best practice to get started on maternity leave planning as soon as you learn the mother is expecting. Currently, I am out of office until further notice/ [date you will be returning from maternity leave]. You, youâll want to begin their maternity leave maternity leave replacement announcement out of office messages followed the same better... Or perhaps take a different kind of leave of absence from your clients ' perspective, Peninsula. Miss you for the sale of non-investment insurance contracts most frequently covers the career beat for this.... Organizations ask other employees to take on additional responsibilities on November 6th for nearly three years, she an... Will be taking her maternity leave replacement, many organizations ask other employees to take on additional responsibilities,,... Bright HR Limited, the Peninsula, Victoria Place, Manchester, M4 4FB leave effective July,. 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